Presenter Guidelines
For Full Presentations
We’re excited that you will participate as a presenter at ICKL! Your contribution offers the chance to present your research in depth to a scholarly audience. To make the most of your session, please review the following information carefully (click on a title to see the text).
How long should my presentation be?
Full presentations are allotted 20 minutes, followed by 10 minutes for discussion and questions. Please respect the time limit to allow smooth transitions between sessions.
Session chairs will enforce the time limit and may interrupt your presentation if it exceeds the allotted time, regardless of where you are in your talk.
Q&A
Plan to leave time for discussion at the end of your presentation and be ready to summarize your core points clearly. Session chairs will help manage time and questions.
What format should I use for my slides?
Please use PowerPoint (PPT or PPTX) or PDF formats. Make sure your file is compatible with Windows systems.
Will I present from my own laptop or a provided one?
You will typically present from the conference laptop. Please bring your presentation on a USB stick and arrive 10–15 minutes early to upload it or send it by mail the day before.
What kind of equipment will be available?
The room is equipped with two projectors, two screens, a microphone (if needed), and a computer with standard presentation software. If you have special technical requirements, please let us know in advance. We offer technical assistance on site.
Will my presentation be recorded or streamed?
Unless otherwise stated, presentations will not be recorded or streamed. If there are changes to this, we will inform you beforehand.
Can I present in a language other than English?
The main conference language is English, so please make sure that your presentation is in English. Of course you can include non-English material into your presentation if it suits the content. In case of doubt, please check with the organizers.
Can I hand out materials?
Yes, feel free to distribute handouts or QR codes to supplementary materials. Digital materials are preferred.
What if I need to cancel or modify my presentation?
Please notify the organizing committee as early as possible if you need to withdraw or change your participation. We appreciate your communication.
For Poster Presentations
Poster Presentations are a valuable opportunity to share your work in a visual and interactive format. To ensure the success of your poster presentation, please follow the guidelines bellow when designing and presenting your poster.
Format
- Size: The maximum size for your poster is A0 (841mm x 1189mm / 33.1in x 46.8in), portrait orientation. Please ensure that your poster does not exceed these dimensions.
- Text: The font size for the text within these sections should be at least 24-28 points to ensure readability. Use bullet points or numbered lists for clarity.
Layout
- Title: Use a large font for your title (at least 70-point font) to make it easily visible. Your name and institution should be slightly smaller, but still easily readable (at least 48-point font).
- Body: The body of your poster should be organized into sections such as Introduction, Methods, Results, and Conclusions, similar to a scientific paper. Each section should be clearly delineated with headers.
- Graphics: Use relevant figures, tables, or photographs that help explain your research. Each figure or table should have a brief caption.
- References: Cite any relevant literature in a References section at the bottom of your poster. The text can be smaller here, but it should still be readable
- Contact Details: It’s a good practice to include your email address or a QR code that links to your professional profile to allow attendees to reach out after the conference.
Structure
- Design: Posters should be visually engaging. Use graphs, images, or other visual aids to enhance your presentation. Text should be legible from at least a meter away.
- Balance: The ideal poster is a balance between text, graphics, and white space. Aim for ~30% text, ~40% graphics, and ~30% white space.
- Flow: Guide the viewer through your poster by arranging elements in columns or rows, using arrows, or numbering sections.
Key Message
Make sure your key findings or messages are easy to find and understand. Use headings, boxes, or colors to highlight them.
Remember, your poster should tell a story about your research – a story that can be understood in 2-3 minutes. Be prepared to give a brief summary of your project and answer questions about your work.
